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How To Write Emails Like A Boss Rather Than An Intern
Emails that will earn you respect and responses
Art Stuff 14 Nov 2023

Image via the ww club
Image via the WW Club

There’s an epidemic out there—an epidemic of bad emails. So, here is our guide to writing emails like a boss rather than an intern, that will earn you respect (and responses).
REPLY PROMPTLY
The more senior you are, the faster your response time. A boss tends to respond faster than the majority of their employees. If you ever email a boss, no matter what level you are, you can expect a response in under five minutes. They know that reliable communication is the key to their business.
BE BRIEF
No one has the patience or time to read a long dreary email. Be brief and to the point.
THINK GLOBALLY
Have you opened a message on holiday mid-sleep and then forgotten about it? Be mindful of colleagues in different time zones. If you want a productive working relationship, you have to be considerate as to when you are responding.
MAKE A LIST
Long paragraphs aren’t going to work with busy bees, so why not get straight to the point with a list.
BE SPECIFIC WITH YOUR SUBJECT
You will want your email to be instantly eye-catching and easy to find, so make your subject line simple and straight to the point. No one wants to piece together information from a group of sloppy emails with different subject lines.
BE CRYSTAL CLEAR
Include deadlines in your emails so that you’re setting clear expectations for response time.
CHANGE SORRY TO THANK YOU
Read our article about the power of not over -apologising. While apologising is important, there is a better way to do so to look like a true boss.
DON’T EXPOSE EMAIL ADDRESSES
Do not send big group emails with people in the “To” section. People are very protective of their email address and if you do need to email a big group, put everyone in bcc.
BE QUICK & ORGANISED
Respond to easy emails immediately and then trash (or archive) them.
USE AN ACTIVE VOICE
Using an active voice is uncomplicated and upfront, compared to the passive voice.

PROOFREAD AND FACT CHECK
Once you’re done typing your email, you shouldn’t just send it off into the world. Always re-read your emails, at least once. Besides just checking for basic spelling and grammar mistakes, you’re also fact checking things like name spellings, events you refer to, or dates you mention.
FOLLOW THE HIGH SCHOOL RULE
Like an essay, every email needs an intro, a body, and a conclusion. Each section doesn’t have to be long, but especially it should be there.
BE AN EARLY BIRD
Waking up an hour earlier to review emails will improve your productivity. It’s also a nicer way start to your day and you will be able to walk into the office ahead of the game.
BUT GIVE IMPORTANCE TO YOUR TIME
Don’t make yourself available 24/7. A girl boss needs a break too.
 

Here is a useful and cute chart by @danidonovan made to help you email like a boss with more controlled and self-prioritising responses.

?: @danidonovan

danidonovan_60915579_1827641657338345_8503483886664641609_n-1

Text by Peigi Mackillop

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