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Administrator, Impressionist and Modern Art
Administrator, Impressionist and Modern Art
Bonhams
Post Date: 01 Mar 2022

JOB OVERVIEW

Closing date: 7 Mar 2022

Bonhams is looking for an Administrator to join our Impressionist and Modern Art Department in London

About Bonhams
Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

About the team
Our employees are passionate about their work, and we pride ourselves on our unique approach that aims to make every client feel important. It is an exciting time for our business and our global Impressionist & Modern Art team is ready to bring in an Administrator to support this busy department.
We are a growing department, with an increasingly strong presence in the market. Globally we are 15 strong, with specialists and administrators based across the UK, Europe and the US, and we pride ourselves on our expertise and approachability, working closely as a team.

About the role
The sale Administrator is an integral role in this expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

As an Administrator:

– You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
– You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
– You will be the Department’s primary contact for a range of external stakeholders ranging from clients to restorers and suppliers, escalating to your Specialists when required.
– You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
– You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
– You will support your Department with preparing valuations and dispatching condition reports and condition photography as required.
– You will help with the setting up of the sale viewing (i.e lotting up, producing lot cards, booking cabinets/tables/plinths).
– You will assist with the handling of artwork, to include taking care of daily deliveries and collections, packing and unpacking as well as framing and unframing, where required within the Specialist department
– You will help with maintaining artist interest lists throughout the sales cycle, as well as keeping records of clients, sales and external expertise.
– As an important part of the Departments, you will also support on many day to day auction activities and ensure the Departments have all they need to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.

Skills
– Strong time management and organisational ability
– Excellent communication in all modes with both internal and external stakeholders
– Ability to manage workflow and priorities in a fast-moving environment
– A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
– 1-2 years in an administrative position (not necessarily from an auction background)
– An interest in Impressionist & Modern Art is desirable but not required

Bonhams Benefits
• 28 days annual leave (including bank holidays) increasing to 33 with service.
• Private Health Care
• Life Assurance
• Health & Wellbeing Assistance Program
• Enhanced Family Friendly Policies
• Learning and Training Assistance Program
• Annual Travel Season Ticket Loan
• Cycle to Work Scheme

If you wish to apply please your CV and cover letter to Recruitment by the 7th March 2022 at midnight.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

JOB DETAILS

Location
London, UK

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