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Administrator, Old Masters Paintings
Administrator, Old Masters Paintings
Post Date: 08 Dec 2021


New Bond Street

Closing date: 15 Dec 2021

Bonhams is looking for an Administrator to join the Old Masters Paintings Department, based in New Bond Street, London.

About the role
The sale Administrator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

About the Department
The Old Masters department handles European paintings from the 13th century to 1820. They hold 4 sales a year, the 2 mid-season sales including around 250 lots and the 2 Fine sales, around 80 lots.

What you will be doing:

  • You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
  • You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
  • You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
  • You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
  • You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
  • You will support your Department with preparing valuations, condition reports and condition photography as required.
  • As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
  • There is an art-handler element to the job and there will be some unframing/reframing of some of the works.

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.

The ideal candidate will have the following skills:

  • Strong time management and organizational ability
  • Excellent communication in all modes with both internal and external stakeholders
  • Ability to manage workflow and priorities in a fast-moving environment
  • A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
  • 1-2 years in an administrative position (not necessarily from an auction background)

If you wish to apply, please send your CV and cover letter via email to Recruitment by the 15th December 2021 at midnight.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.


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