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Artist Liaison
Artist Liaison
Art Works Gallery & Advisory
Post Date: 15 Jun 2024


About the Role:

Art Works Group is seeking a talented and driven Artist Liaison. In this role, you will be responsible for managing relationships with our roster of artists, facilitating communication between them and the company, and ensuring that all projects run smoothly and efficiently.

Main areas of responsibility:

Artist Liaison

  • First point of contact for assigned artists and their studios in gallery structure; establishing an intensive relationship with the artist and providing a supportive structure
  • Negotiation of conditions of cooperation with artists
  • Selection, procurement, production and definition of works of art for sale; inventory management; preparation of sales material and support to sales team
  • Development of the career/sales strategy of artists in cooperation with management
  • Mediation and promotion of artists with curators, museums and institutions, including travel to exhibition openings

Inventory Management

  • Consignment agreements: procuring consignment agreements and overseeing their administration in collaboration with management and the sales team
  • Artwork definition and registrar: defining media and price, responsibility for thorough and accurate inventory record, artwork description and artwork documentation through cataloguing
  • Production of new works: monitoring of the production of new works, budget negotiation with the artist, budget control
  • Sales material: preparation of sales material in collaboration with the sales team
  • Sold works: responsibility for timely and smooth delivery of sold works with complete components, installation manual, and certificate, in collaboration with the sales team
  • Loan agreements: communication with institution, coordination and administration of loan agreements
  • Filing documents: on server and physical binders (artworks and projects, maintenance of gallery archive)

Artist Accounts

  • Artist payments: responsible for correct accounting and timely payment of artist share in close collaboration with the finance and operations department
  • Production costs: responsible for negotiation, registration in our back office systems and monitoring of production costs and other investments of the gallery and advisory
  • Yearly artist accounts: coordination and sending of yearly artist account overview (preparation in close collaboration with finance and the operations department)

Project Management

Independent management of different projects such as external and internal exhibitions with the artists/studios and in close collaboration with management and the sales team

  • Development of exhibition concept in collaboration with artist and management
  • Responsibility for the production of the project in collaboration with the management
  • Negotiation of budgets with artist
  • Responsible for budget control and accounting of respective projects including profit-loss calculation


  • A degree in art history or equivalent
  • Several years of experience as an Artist Liaison would be beneficial
  • English business fluent essential, Chinese is an advantage
  • Excellent written and verbal communication skills
  • Excellent organisational and project management skills
  • Ability to thrive, prioritise and multitask in a fast-paced environment
  • Knowledge of artwork production and experience in developing and producing complex projects and exhibitions
  • Knowledge of and passion for contemporary art and the gallery’s represented artists
  • Proficiency in Mac, Microsoft Office suite, including Excel and Word
  • Knowledge of Shopify and Salesforce databases is a plus
  • Team player and self-starter

Application Process:

Interested candidates are invited to submit their resumes with a cover letter outlining suitability for the role. All candidates must have contactable references.

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