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Assistant Registrar, Outgoing Loans
Assistant Registrar, Outgoing Loans
Metropolitan Museum of Art (The Met)
Post Date: 11 Aug 2022


About the Metropolitan Museum of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by the core values of respect, inclusivity, collaboration, excellence, and integrity. 

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. 


This position’s primary responsibility is to support Outgoing Loans and Exam Teams in coordination with in-house Museum staff, borrowers, and shippers.  This position will be responsible for supporting the accessioning of new collection works through data entry and record keeping.  In addition, this position will be responsible for coordinating off-site location transfers, deaccessioning, and co-ownership projects.  The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker.  Computer knowledge is imperative, previous museum registrar experience required.


  • Assign accession numbers for new acquisitions based upon review of Curatorial Purchase and Gift forms, enter all accessions data into TMS database, print accession cards, and notify curatorial departments of accession numbers
  • Update accession records with changes of status; quarterly statistics and archival maintenance, and cull examination files and close out records for works which have been acquired
  • Process all deaccessions, including updating TMS and paper files, as well as organizing the dispersal of deaccessioned works in coordination with Curatorial, Conservation, and Counsel’s Office
  • Organize transfers of objects for Collections from off-site locations
  • Coordinate loan paperwork for co-ownership loans which may include in-house consults with curatorial and conservation staff, facility reviews, securing approvals, confirmation of loans, loan follow-up, amendments, and loan class changes for curatorial departments
  • Assist with the transfer of artwork to/from The Met and between loan venues which may include organizing transportation, couriers, security, insurance, packing, storage, and related documentation
  • Assist Outgoing Loans team with billing of loan expenses, ad hoc query reports, and statistics within the department and within The Museum System (TMS)
  • Assist Outgoing Loans and Accessions teams in the preparation of all reports and submissions for the Board of Trustees and the Director’s office
  • Candidate may be required to travel domestically and internationally and to meet shipments after hours or on weekends
  • Other related duties as assigned.


Fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

Candidate must complete Security Threat Assessment application for TSA

Experience and Skills:

  • Minimum three to five years related registrar experience required, experience working in a museum with high activity is preferred
  • Excellent organizational, written, and verbal skills required
  • Strong interpersonal skills required
  • Extremely detail oriented and ability to work under pressure and meet deadlines required

Knowledge and Education:

  • BA degree or museum studies program required
  • Experience in Microsoft Office Suite and Adobe Acrobat required
  • Collections Management database experience in TMS preferred

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions


New York, USA

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