The Museum of Modern Art is currently accepting applications for an Assistant to The Marie-Josée and Henry Kravis Chief Curator of Painting and Sculpture. Reporting directly to the Chief Curator, as well as the Department Manager, the Assistant to the Chief Curator provides wide-ranging administrative support to the Chief Curator and to the daily operations of the department. The Assistant to the Chief Curator also assists in the preparation of exhibitions, publications, reports, procedures, programs, and special projects.
Additional responsibilities include:
• Manages and assesses the daily needs of the Chief Curator, including coordinating a complex calendar, anticipating needs, and prioritizing requests.
• Serves as first point of contact and liaison with a high level of confidentiality for all of the Chief Curator’s contacts, including trustees, artists, scholars, dealers, and art world professionals.
• Coordinates the Chief Curator’s complex travel, both international and domestic. Prepares detailed agendas, anticipates needs, and troubleshoots when there are unexpected changes.
• Manages the Chief Curator’s various inboxes, and answers the Chief Curator’s direct telephone line, as well as the main department line. Screens requests and triages for appropriate next steps.
• Drafts formal correspondences to trustees, donors, artists, and other key Museum associates.
• Responds to general inquiries on behalf of the Chief Curator and the Department of Painting and Sculpture.
• Performs general administrative duties for the Chief Curator and the Department of Painting and Sculpture, including organization and maintenance of the Chief Curator’s office area, files, expenses, and contacts.
• Coordinates and completes projects and administrative assignments as directed by Chief Curator and Department Manager.
• Performs any other duties reasonably related to the functions described above.
• Bachelor’s degree, master’s preferred, and three or more years’ experience in administrative and/or development positions or equivalent.
• Experience managing a complex calendar and coordinating complex travel arrangements.
• Superior discretion, judgement, and professional initiative.
• Excellent verbal, written, and interpersonal communication skills.
• Superior ability to compose and edit formal correspondence.
• Must work well under pressure, and possess high levels of tact and diplomacy.
• Experience in a non-profit setting communicating with high-level donors, trustees, and preferably with artists, artist studios, etc.
• Ability to anticipate needs and prioritize tasks accordingly.
• Organized and able to handle multiple tasks and shifting priorities in a fast-paced environment.
• Excellent PC and Mac skills, including Google Calendar, Word, Excel, PowerPoint, and Pages.
• Experience with The Museum System and SalesForce are desirable but not essential.
• Art history and research background is desirable but not essential.
Application instructions: Applicants should submit a resume and a statement of interest.
Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).