Salary Range: Up to $18.5000 Hourly
POSITION OBJECTIVE:
Perform administrative role for the Head of Public Programming and the Manager of Art and Wellness to ensure that organizational functions and programs proceed efficiently.
DUTIES:
● Assist with coordinating details for adult and family programs, including gathering website information, drafting program descriptions, and collecting images for promotion
● Submit and manage the data collection process for all Adult, Family, and Art and Wellness programs
● Assist with in-person and virtual programs as they are running live, managing chats and communicating with speakers
● Assist with the live streaming of programs in person and virtually, and ensures that recorded programs are uploaded
● Work across the museum to collect information for programs, coordinating with curators, marketing staff, registrars, digital experience and educators
● Manages programming calendar, working cross departmentally to ensure that all public programs include accurate up to date details
● Assist with contracts and pay requisites for participants or speakers for programs
● Assist in coordinating monthly programming meetings (departmental and interdepartmental), including calendaring, set‐up, AV, RSVP and liaising, note‐taking, and follow‐up tasks
● Provides other departmental administrative support as needed
QUALIFICATIONS:
● Bachelor’s degree preferred
● Art history and museum background helpful
● Excellent organizational skills and attention to detail
● Ability to establish priorities, meet deadlines, and handle numerous assignments concurrently
● Administrative experience with excellent office skills, including data entry, database/spreadsheets
● Experience with digital tools and web‐based software
● Very flexible; highly effective team member and collaborator with strong interpersonal and communication skills
● Proven customer‐service skills
● Demonstrated ability to create and maintain systems
● Able to work some evenings and weekend hours
The Phillips Collection is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.
