Curatorial Administrator (Regular Full-Time)
Costume & Textiles

Under the supervision of the Senior Curator/Department Head, assists with annual, quarterly, and weekly administrative duties, and aspects of curatorial work, including acquisitions, exhibitions, publications, collections management, and donor cultivation. Provides assistance to other Costume and Textiles curatorial staff as assigned by Department Head.

Responsibilities

Administration

• Preparation and management of department’s budget. Processes and approves invoice requests, requisitions, and other financial documents 
• Estimates travel budgets and submits travel requests through museum’s budgetary protocol
• Monitors research inquiries pertaining to the permanent collection and Doris Stein Research Center for the Study of Costume and Dress (DSC) archives, and coordinates appropriate response/action with curatorial and collections management staff 
• Prepares and updates agendas for weekly department staff meetings and quarterly projects meetings with Conservation and Collection Management
• Compiles statistical reports for project planning and budgeting, maintains history of the department
• Prepares professional services agreements for consultants and visiting scholars 

Acquisitions and Collection Database

• Coordinates logistics of acquisitions, including liaising with donors and vendors, the museum’s registrar, creating TMS entries, and completing all required registrarial forms
• Maintains the department’s image database on ODIN and TMS

Collections Management

• Creates necessary work orders for movement of collection (for photography, conservation, display, etc.)
• Maintains collection files (paper and electronic)

Donor cultivation and Educational programing support

• Collaborates with colleagues in other support departments to facilitate donor events, curator-led tours, and symposia by facilitating work orders, and other necessary logistics    
• In collaboration with curators and other colleagues, coordinates special events such as the department’s triennial symposia, establishes and manages the budget, issues professional services and/or speaker agreements, and work orders to facilitate the program

Interns

• Coordinates the interview and orientation process for paid interns

Other    

• Special projects as requested by the Department Head 

Qualifications

• Bachelor’s degree in Art History or related field 
• Previous experience in a gallery, research, or museum setting preferred  
• Excellent knowledge of Microsoft Word and Google suite 
• Experience with The Museum System (TMS) preferred 
• Demonstrated ability to organize, prioritize and handle multiple tasks to meet established deadlines
• Exercise sound judgment and decision making and have a demonstrated ability to handle confidential or sensitive information 
• Exceptional written and oral communication skills 
• Analytical, detail-oriented, flexible and efficient 
• Public relations skills   
• Ability to work well both independently and as part of a team

To apply, please use the following link.