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DEPARTMENT COORDINATOR – IMPRESSIONIST & MODERN ART
DEPARTMENT COORDINATOR - IMPRESSIONIST & MODERN ART
Christie's
Post Date: 23 Sep 2020

JOB OVERVIEW

DEPARTMENT COORDINATOR – IMPRESSIONIST & MODERN ART

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. . Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.     
 

The Role

The function of this role is to assist the two Deputy Chairmen with managing business getting and client relationships through comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity. Office management execution.
 

Specific duties & responsibilities will include but are not limited to

  • Work directly with chairmen to manage and organize all aspects of their client relationships, appraisals, sales consignments, and proposals
  • Support the Deputy Chairmen in implementing client strategies and engagement
  • Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs
  • Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions
  • Provide appraisals support, which includes liaising with clients, specialists and other internal departments
  • Provide support in creating proposals and pitches, which includes gathering item details and images
  • Create opportunities in client management system and maintain and update data
  • Gather and handoff consignment information to Sale Coordinators for processing
  • Support department preview and sale including activities such as arranging client views, tracking interest and fulfilling client requests
  • Prepare summary sale information packet for department use
  • Telephone bidding as needed
  • Create purchase orders and sundry invoices, as required
  • Track photo inquiries
  • Manage diary scheduling including all meetings and travel arrangements
  • Compose and edit client communications as required
  • Answer and screen incoming telephone calls
  • Greet clients on behalf the Deputy Chairmen
  • Reconcile and submit corporate card expenses for approval using internal system
  • Manage courier requests
  • Troubleshoot office setup issues, equipment issues and manage department supplies
  • Submit requirements for new staff set-up
  • Perform other duties as assigned by Manager

The Candidate

  • Exceptional client service skills including strong verbal and written communication skills
  • Strong interpersonal skills demonstrated with superiors, clients and peers
  • Strong attention to detail and follow-up skills
  • Excellent communication and interpersonal skills, including superior written and spoken communication
  • Ability to work collaboratively across multiple groups and sites
  • Ability to remain calm in stressful situations
  • Ability to creatively problem solve
  • Ability to work independently and as part of a team
  • Strong knowledge of Excel, Outlook and COS and some knowledge of JDE
     

The Benefits

  • Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
  • 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
  • Life Insurance – 3x base salary up to $400k (100% paid by Christie’s)
  • Disability Insurance (100% paid by Christie’s)
  • Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
  • Onsite weekly yoga class
  • Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $520 per year
  • Annual Discretionary Performance Bonus Plan
  • Commuter Benefits – Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
  • Back Up Child & Elder Care –  up to 10 days of back-up Child or Elder Care through Bright Horizons
  • CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
  • Perks and Discounts through Zo and Plum Benefits   

JOB DETAILS

Location
New York, USA

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