Classification: Salary, Exempt
Reports to: Executive Director and Board of Trustees
Supervises: Finance Manager, Retail Operations Manager, Museum Protection and Operations Manager, Facilities Manager, Café Sebastienne General Manager and Special Events Manager
Date: March 2021
The Director of Finance and Operations supports the Executive Director in overseeing, coordinating, and managing the administrative, operational, and revenue generating mechanisms of the Kemper Museum of Contemporary Art. This individual will work collaboratively with all senior managers to carry-out the Director’s vision and conceptual leadership, instituting the governance policies and objectives of the Board of Trustees. This individual will be responsible for the development of the Museum’s financial management strategy, compile and monitor the finances and cost controls of the Museum. As is appropriate, the Director of Finance and Operations may represent the Museum’s interests in various local organizations.
Fiduciary Management and Oversight
- Advise the Executive Director and other key members of senior staff on financial planning, budgeting, cash flow, investment priorities, and policy matters
- Serve as the financial management liaison to the Board of Trustees; effectively communicate and present critical financial matters at select BOT and Finance Committee meetings
- Oversee preparation for quarterly board meetings including circulation of board meeting minutes for departmental approval, board agenda and packet compilation.
- Maintain continuous lines of communication, keeping the Executive Director informed of all critical issues
- Represent the organization externally, as necessary, particularly in banking, contractual, and lease negotiations
- Supervise the preparation of annual budgets and monthy financial reporting including reconciling pledges, restricted funds, grant awards, and earned revenue
- Oversee cash flow, accounts payable and accounts receivable
- Oversee annual audit and all tax filings
- Administration of investment fund per direction of Finance Committee
- Oversee construction and capital budget documents, contracts and expenses
- Oversee collection and ancillary project expenses
- Develop and maintain an accounting system that provides the organization with timely and efficient access to financial information.
- Oversee, direct, and organize the work of the finance, protection services, operations, facilities and revenue generating (Museum Shop, Special Events and Café Sebastienne) teams.
- Ensure staff members receive timely and appropriate training and development
- Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments
- Implement an appropriate system of policies, internal controls, accounting standards, and procedures
- Responsible for compliance with all legal and fiduciary matters
- Oversee insurance coverage for properties and collection
- Oversee technology requirements for Museum operations
- Identify best practices and improve internal systems with an eye toward future needs and budget realities
Strategic Thinking: Develops strategies to achieve organizational goals, understands organization’s strengths & weaknesses, analyzes market and competition, identifies external threats and opportunities, adapts strategy to changing conditions
Analytical: Synthesizes complex or diverse information, collects and researches data, uses intuition and experience to complement data, designs work flows and procedures.
Oral/Written Communication: Speaks clearly and persuasively in positive or negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, participates in meetings. Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively, able to read and interpret written information.
Management of Staff: Includes staff in planning, decision-making, facilitating and process improvement, takes responsibility for subordinates’ activities, makes self available to staff, provides regular performance feedback, develops subordinates’ skills and encourages growth, solicits and applies feedback (internal and external), fosters quality focus in others, improves processes, products and services, continually works to improve supervisory skills
Ethics: Treats people with respect, keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values
Professionalism: Approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration regardless of their status or position, accepts responsibility for own actions, follows through on commitments
- Bachelors degree and work experience in nonprofit management, business, and finance; masters level degree preferred
- Minimum 7-10 years’ experience in finance and operations leadership role.
- Skill in analyzing and interpreting financial data and preparing reports; experience with fund accounting preferred; must be familiar with nonprofit finance and accounting regulations
- Knowledge of and experience with finance, operations, facilities, earned revenue divisions and not for profit policy compliance issues
- Excellent verbal, written, and interpersonal communication skills
- Knowledge of technology and software programs
Cover letter and Resumes can be emailed to [email protected] or you may mail hard copies to:
Kemper Museum of Contemporary Art
Human Resources Manager
4420 Warwick Blvd.
Kansas City, MO 64111