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Events Assistant
Events Assistant
National Gallery of Victoria (NGV)
Post Date: 18 Nov 2021


VPS 2.2 $61,016 per annum + 10% superannuation  
Full Time, Fixed Term for 2 Years  
Closing date for applications: 5pm on 01 December 2021 

The National Gallery of Victoria (NGV) is seeking an Events Assistant to coordinate the organisation and management of events, including catered functions and exhibition openings, for internal and external clients as requested.  

You will assist the NGV Events team by coordinating activities associated with organising an event or function including catering, venue, security, virtual content, administration and attend events to ensure all aspects run smoothly and assist to resolve any potential issues. Other key responsibilities will include: 

  • Coordinating internal and external NGV Stakeholder events including: Exhibition Openings, Media Previews, Fundraising and Donor events, Sponsor and Business Council events. 
  • Assisting the Events Manager and Senior Events & Creative Projects Officer with event coordination and logistics as required and deputise for these colleagues when required.
  • Liaising with NGV departments and external stakeholders including donors, support groups and corporate sponsors to coordinate and deliver events. Be responsible for articulating and presenting creative concepts and negotiating to implement well-planned timelines to achieve desired outcomes.
  • Liaising with external contractors, such as catering and security, undertaking tasks at events and ensuring good working relationships are developed through consistent actions and communication. 

To be successful, you will have sound experience organising a wide range of events within the corporate sector or arts industries, and in the provision of food and beverage. You aim to exceed targets, set personal standards of excellence and measure outcomes against them. You strive to deliver outcomes in a timely manner and look for new or more precise ways of meeting goals set by others. You can identify processes, tasks and resources required to achieve a goal, identifies more and less critical activities and operates accordingly, reviewing and adjusting as required and recognises barriers and finds effective ways to deal with them.

For more details refer to the role statement attached.


To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to [email protected] or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on December 1, 2021.

Download the role statement in Adobe Acrobat format


Melbourne, Australia

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