Galleria Continua is looking for an Executive Assistant to support the Co-Founder. The primary responsibilities include assisting with administrative and business tasks such as managing the Co-Founder’s schedule, organising meetings, coordinating travel arrangements, handling communication, and aiding in client development. The ideal candidate should be extremely detail-oriented, possess excellent communication skills, and excel in a fast-paced environment. Preferred qualifications include experience and a BA/MA in Art History.
Responsibilities
- Manage the Co-Founder’s calendar
- Coordinate internal and external meetings
- Arrange travel plans and itineraries
- Handle phone calls, emails, and greet clients on behalf of the Co-Founder
- Maintain a daily task list for the Co-Founder, ensuring critical tasks are completed
- Manage the Co-Founder’s client database, including adding new clients and updating existing client information
- Assist in meeting and presentation preparation
- Prepare the Co-Founder’s monthly expense reports
- Provide support with administrative duties and event organisation
Qualifications
- BA or Masters degree in Art History is preferred
- Proficiency in written and spoken Italian and English; knowledge of other languages is a plus
- European driving license
- Strong communication and client service skills
- Proactive with a capacity for taking initiative
- Exceptional attention to detail
- Excellent organisational skills, including the ability to multitask and prioritise in high- pressure situations
- Capable of handling confidential information with discretion
- Proficiency with Mac OS X, Microsoft Office Suite, Google Workspace
- Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator…)
To apply: send your CV to [email protected] with subject “Candidatura Executive Assistant to Co-Founder”
Reporting to: Co-Founder and Senior Artist Liaison
Workplace and working hours: On-site in San Gimignano, Italy. Monday to Friday, 10 am to 7 pm, with occasional weekend and evening work as needed.
Start Date: As soon as possible
Salary: Commensurate with experience.
