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Executive Assistant to Co-Founder
Executive Assistant to Co-Founder
Galleria Continua
Post Date: 14 Oct 2023

JOB OVERVIEW

Galleria Continua is looking for an Executive Assistant to support the Co-Founder. The primary responsibilities include assisting with administrative and business tasks such as managing the Co-Founder’s schedule, organising meetings, coordinating travel arrangements, handling communication, and aiding in client development. The ideal candidate should be extremely detail-oriented, possess excellent communication skills, and excel in a fast-paced environment. Preferred qualifications include experience and a BA/MA in Art History.

 

Responsibilities

  • Manage the Co-Founder’s calendar
  • Coordinate internal and external meetings
  • Arrange travel plans and itineraries
  • Handle phone calls, emails, and greet clients on behalf of the Co-Founder
  • Maintain a daily task list for the Co-Founder, ensuring critical tasks are completed
  • Manage the Co-Founder’s client database, including adding new clients and updating existing client information
  • Assist in meeting and presentation preparation
  • Prepare the Co-Founder’s monthly expense reports
  • Provide support with administrative duties and event organisation

Qualifications

  • BA or Masters degree in Art History is preferred
  • Proficiency in written and spoken Italian and English; knowledge of other languages is a plus
  • European driving license
  • Strong communication and client service skills
  • Proactive with a capacity for taking initiative
  • Exceptional attention to detail
  • Excellent organisational skills, including the ability to multitask and prioritise in high- pressure situations
  • Capable of handling confidential information with discretion
  • Proficiency with Mac OS X, Microsoft Office Suite, Google Workspace
  • Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator…)

To apply: send your CV to [email protected] with subject “Candidatura Executive Assistant to Co-Founder”

Reporting to: Co-Founder and Senior Artist Liaison

Workplace and working hours: On-site in San Gimignano, Italy. Monday to Friday, 10 am to 7 pm, with occasional weekend and evening work as needed.

Start Date: As soon as possible

Salary: Commensurate with experience.

JOB DETAILS

Location
San Gimignano, Tuscany, Italy

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