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Fellowship Administrator (Part-time)
Fellowship Administrator (Part-time)
Art Canada Institute (ACI)
Post Date: 26 Sep 2021


Position Title: Fellowship Administrator

Job Type: Part-time

Location: Greater Toronto Area (working remotely at present)

Salary: Commensurate to experience

About the Art Canada Institute

The Art Canada Institute (ACI) is a dynamic, educational arts organization, dedicated to making Canadian art history a contemporary, multi-vocal conversation. With a digital library of more than forty expert-authored books, a robust online art education program, and a dynamic homepage, the ACI publishes original content online, in English and French, on the multifaceted artists who define this country’s visual landscape. In a few short years, this young not-for-profit organization has become the go-to digital resource for educators, museum-goers, art lovers, and aficionados. In 2021, ACI is launching the Redefining Canadian Art History Fellowship Program, an initiative to revisit and redefine the framework of art history in Canada through studies on Canadian and Indigenous artists whose lives and works are underrepresented. Visit us at aci-iac.ca.

At ACI, we are committed to building and fostering an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity and inclusion enables us to promote the study of an inclusive multi-vocal Canadian art history to as broad an audience as possible, in both English and French, within Canada and internationally. We especially welcome applications from Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and people with intersectional identities.

Job Description

Reporting to the Deputy Director, the Fellowship Administrator will assist with the Redefining Canadian Art History Fellowship Program, including promotion and outreach, organizing applications and interviews, planning events, and providing administrative support to the Fellows, Mentors, and other program stakeholders.

Specifically this position involves:

  • Conducting outreach with universities, museums, and other organizations to promote the program.
  • Coordinating the application review process and interviews for applicants.
  • Organizing all program events, including orientation sessions, mentoring sessions, and the annual conference.
  • Coordinating ongoing publicity for the program.
  • Providing administrative support to Fellows and Mentors.
  • Assisting with monitoring the program budget and processing expenses.
  • Drafting reports and related materials about the program.
  • Organizing and participating in meetings between different program stakeholders.
  • Assisting with additional administrative tasks as required.


  • College diploma or BA degree
  • 5+ years work experience in research administration
  • Demonstrable experience working on projects with stakeholders from different communities
  • Excellent attention to detail and accuracy
  • Excellent written and oral communication skills
  • Excellent proficiency in the use of MS Office Suite and the use of Zoom for meetings and conferences
  • Strong knowledge of Equity, Diversity, and Inclusion best practices
  • Strong ability to work effectively on a team
  • Strong organization and time-management skills with ability to prioritize effectively
  • Strong interest in or knowledge of Canadian art history or Indigenous art is an asset
  • French reading skills are an asset

Please submit your CV and cover letter and names of references to the attention of Jocelyn Anderson, Deputy Director, [email protected], by October 6, 2021.

Please note that any application that does not include all three elements (CV, cover letter, and referees’ contact details) will be deemed incomplete and will not be considered. We thank all interested candidates but only those considered will be contacted.


Toronto, Canada

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