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Gallery Assistant
Gallery Assistant
Mucciaccia Contemporary
Post Date: 15 May 2023


Mucciaccia Contemporary is looking for a Gallery Assistant.

Qualifications and requirements

  • BA or equivalent experience.
  • Minimum of 3 years of relevant field experience.
  • An active knowledge of, and passion for, modern and contemporary art
  • Ability to use PC and Mac, Microsoft Office suite, including Excel and Word, Adobe Photoshop.
  • Excellent written and verbal communication skills, time-management and organization.
  • Good knowledge of English is indispensable.

Duties include but not limited to:

Front Desk

  • Answering phones and managing general gallery voicemail and inbox
  • Handling all outgoing mail, such as Fedex/DHL, exhibition invitation cards, catalogues, books and other
  • Making sure gallery is always neat and in order
  • Responsibility for managing new address entries and update database
  • Ordering and storage of office equipment, stationary and general office supplies as well as kitchen supplies
  • Assist with travel arrangements of staff and visitors
  • Assist with hiring, training, and supervising gallery interns
  • Manage the Gallery Owner-s and Director’s office to ensure the smooth running of the day-to-day operations and the Director’s schedule, calendar, and expenses.
  • Maintain integrity of internal information, files on the gallery database and the Director’s office record-keeping systems (in excel and google docs) for sales, consignments, offers, client management etc.
  • Provide the Director with client liaison support and engage with clients in a polite, professional manner where required with a prompt address of their concerns.
  • Ensure the Director’s clients are kept up to date with the gallery program (event invitations, online initiatives, etc.).
  • Exhibition and art fairs organization
  • Assist with exhibitions and art fair preparations (install logistics, sales presentations, press and marketing).
  • Arrange and assist with shipping as required.
  • Compiling guest lists for opening dinners
  • Supervise RSVPs, and guest lists
  • Organization of gallery openings and exhibition events
  • Set up and dismantle for events
  • Organize hotel bookings for artists and their assistants
  • Assist with any promotional and marketing events
  • Social Media / maintain Instagram and website up-to-date
  • Assist with publication process for exhibition catalogues.
  • Monitor payments and deadlines s for exhibitions, art fairs, or other projects.

• Maintain schedule and deadlines for art fairs participation and application process and administration of the gallery’s participation.

Sales support

  • Prepare sales presentations and exhibition or project proposals.
  • Manage logistics around sales, exhibitions, art fairs, shipping, insurance, pre or
  • post (condition reports)


Rome, Latium, Italy

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