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Gallery Assistant
Gallery Assistant
Pictorum Gallery London
Post Date: 18 May 2023


Type: 3 days a week, with the view to go full time
Deadline: 21st May

Requirements: CV and Cover letter sent as PDFS to [email protected]

Seeking a detail-oriented, hard-working, and enthusiastic Gallery Assistant to support the Director at our London gallery on Portman Square. The ideal candidate will be methodical, highly organised, proactive, and collaborative with excellent English. This is an exciting opportunity to work with a fast-paced, emerging gallery and be a part of a busy (but small) gallery team. The position is Thursday through Saturday, with additional hours as needed for events, Private Views, work-related tasks. Paid hourly.



      Providing administrative support to Gallery Director

      Update Artlogic database with artwork images and details

      Update Artlogic website for each show, event and press article

      Prepare catalogues for clients alongside the social media manager

      Prepare and update agreements for consignments, commissions, and sales

      Prepare, send and track offers, invoices and payments alongside the general admin assistant

      Assist pre and post exhibition logistics alongside Operations Director

      Provide client liaison support and engage with clients in a polite, professional manner

      Maintain an excellent relationship with artists’ studios, providing them with administrative, logistical and project management support

      Oversee calendar, itinerary, expenses, and travel arrangements for the gallery director and team

      Update and organise database and record client contacts, activity/interests, and artwork information

      Marketing and Social Media Assistance

      Support Visual Communications with Social Media Management

      Write superb copy for social media posts, aligning with gallery style



      BA or MA in Art History, Fine Art, or a related field preferred

      Excellent writing and organisational skills

      Excellent communication etiquette in person, on the phone, and over email

      Proficient in Google, ArtLogic, and Microsoft Suite

      Quick problem-solving and multi-tasking skills

      Ability to work independently, while also being an enthusiastic and collaborative team player


London, UK

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