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Librarian and Archivist
Librarian and Archivist
The Guggenheim
Post Date: 06 Jan 2022


Working independently, under the guidance of the Senior Director, Collections & Senior Curator, the Librarian and Archivist will take an active role in supporting the day-to-day directives of their supervisors.  As a member of the Library and Archives Department, the Librarian and Archivist is responsible for acquiring and cataloging library materials, reference and research assistance, and general library and archive maintenance as required.


  • Minimum of 5 years of experience in a library at a museum, academic, or art institution.
  • Proficiency in archives management systems. With a familiarity with ArchivesSpace and Archivematica is preferred.
  • Advanced knowledge of cataloging standards (MARC, AACR2/RDA, LCSH, and LCCN)
  • Knowledge of modern and contemporary art literature and experience maintaining an art library collection.
  • Familiarity with Koha/Bywater Solutions, BookWhere Suite, online citation management, digital humanities tools, and related library systems and software.
  • Excellent interpersonal and communication skills
  •  Ability to establish and maintain working relationships with staff, interns, external researchers, and other organizations.
  • Excellent organizational and time management skills.
  • Flexibility and the ability to adapt to changing priorities.
  • Excellent attention to detail with ability to handle multiple projects in a fast-paced environment a must.
  • Ability to be proactive, use independent judgment and initiative.
  • Excellent interpersonal and communication skills
  • Computer skills with knowledge of Microsoft Office Suite
  • Ability to establish and maintain working relationships with staff, interns, external researchers, and other organizations.
  • Ability to work independently in various environments ranging from office setting to warehouse storage facilities.

Duties may include, but are not limited to, the following:

  • Responsible for daily management of library’s collection of books and periodicals, as well as print and digital subscriptions, including activities related to collection development, cataloguing, and loans.
  • Oversee all aspects of original and copy cataloging to ensure organization and bibliographic control of all library resources in support of institutional initiatives; maintain and upgrade ILS.
  • Provide reference services for Museum staff, interns, and external scholars, including researching and responding to reference questions via email, phone, and in-person appointments.
  • Manage library activities related to the storage, upkeep, access, preservation, and circulation of the library collections in accordance to best practices and current standards.
  • Accession, preserve, arrange, and describe both physical and digital archival materials relating to the museum’s history. Educate Museum staff on records management procedures, services, and objectives; review and revise records retention schedule as necessary.
  • Collaborate on special projects and digital preservation and research initiatives with curatorial, conservation, advancement, legal, IT, and other museum departments as needed.
  • Submit invoices and payments, track spending, and manage annual department budget.
  • Maintain vendor and institutional relations for storage, transport, annual destruction, databases, subscriptions, electronic resources, book and supply purchasing, and digitization. 
  • Upkeep library stacks and reading room area. Process and re-shelve library materials.
  • Manage fellowship programs; collaborate with local and national archives communities and consortiums for new opportunities.


  • Ability to travel within the metropolitan area as required to perform the above duties at any of the Guggenheim’s owned or leased properties upon request.
  • Must be able to stoop, kneel, crouch or crawl
  • Use of step-stool/library ladders required.
  • Occasional operation of palette jacks.
  • Ability to work nights, weekends, holidays on occasion.
  • Ability to lift at least 40 lbs.


  • Bachelor’s in Art or Art history preferred
  • Master’s in Library Science from an ALA-accredited institution preferred.


REPORTS TO: Senior Curator and Senior Director, Collections and Senior Curator

LOCATION:  One Liberty Plaza New York, NY 10006

WORK SCHEDULE: 40 Hours per Week, Schedule TBD

POSITION TYPEFull-time, Exempt, This position will become a position covered by a Collective Bargaining Agreement with Local 2110 UAW. 

In accordance with the NYC Mandate, and Guggenheim policy, all Museum employees are required to show proof of fully vaccinated status in order to work except for those with very limited legally-permissible exemptions (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution.  We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience.  The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.

Department: Curatorial
This is a full-time position


New York, USA

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