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Museum Registrar and Exhibitions Coordinator
Museum Registrar and Exhibitions Coordinator
Guild Hall
Post Date: 29 Jan 2024


Reports To: Director of Visual Arts

To Apply: Please send your resume and cover letter as one PDF to Melanie Crader at [email protected]

Guild Hall seeks a Museum Registrar and Exhibitions Coordinator to support a dynamic exhibition program and maintain the museum’s permanent collection and archive. The Museum Registrar and Exhibitions Coordinator (MREC) is an ideal position for an individual who enjoys working in an art museum environment, is highly organized, attentive to detail, and adept at communicating with artists, individual collectors, lending institutions, and contractors. The MREC is responsible for coordinating all Guild Hall exhibitions, including registration, shipping, insurance, and correspondence; and manages the Permanent Collection, its maintenance, artist files, and digitization. An adjunct role of this position is to implement a management system and safe storage for the institutional archives, namely photographs, print ephemera, and memorabilia from Guild Hall’s 90-year history.

Exhibitions – 75%

  • In collaboration with the Director of Visual Arts, manages multi-year exhibition schedule
  • Manages registrations, shipping, insurance, and loan forms
  • Helps review exhibition contracts and loan agreements; ensures contractual and loan conditions are fulfilled
  • Oversees installations and de-installations, including packing and unpacking of artworks, and condition reporting
  • Maintains exhibition budgets, obtains estimates, and processes invoices following approval by Director of Visual Arts.
  • Manages sub-contractors such as conservators, framers, art handlers and movers, and sign companies
  • Responds to public enquiries about exhibitions and collection, including exhibition proposals and artwork donations
  • Works with Director of Visual Arts on production of interpretive text, wall labels, pamphlets and publications
  • Organizes photography of installations and objects for records and publications
  • Manages exhibition tours and loans
  • Arranges travel, accommodations, and per diem for visiting artists
  • Maintains facility reports
  • Keeps informed of American Alliance of Museums best practices and new initiatives
  • Corresponds with the Museum Advisory Committee
  • Provides assistance on exhibition-related programs

Permanent Collection and Archive – 25%

  • Manages ongoing digitization of the Permanent Collection and PC website
  • Acts as collection manager, overseeing database
  • Provides general care of collection, assessment and maintenance
  • Maintains files and correspondence about collection and exhibitions, archive past exhibition files
  • Assist on the upcoming AAM reaccreditation process
  • Works on solution to manage archives, and the safe storage of Guild Hall printed ephemera, including photographs, slides, playbills, and digital media.


The ideal candidate for Museum Registrar and Exhibitions Coordinator at Guild Hall is a collaborative and detail-oriented person with a passion for realizing exhibitions and collections care within an interdisciplinary environment and aligns with Guild Hall’s mission to promote a sense of joy and play around artistic work and practice.

Education and Experience Requirements

  • BA or MA in art history, museum studies or related field.
  • Experience in collection management systems preferred.
  • Minimum of three years of related experience in an art museum or gallery environment
  • Knowledge of current museum methodologies and best practices
  • Experience working for a non-profit arts organization

Skills and Performance Requirements

  • Excellent written and verbal communication skills
  • Strong research, problem-solving, and project management skills
  • Detail-oriented with ability to multi-task, prioritize, and work under a deadline
  • Art handling, installation, and collections care skills preferred
  • Ability to work cooperatively as part of a team
  • Proficiency with Microsoft Office Suite; proficiency of Adobe Creative Suite a plus
  • Proficiency with Collection management software, such as Argus


  • A baseline of $60K annually; compensation will be commensurate with candidate’s experience and qualifications.
  • Benefits include employer paid health, disability and life insurance, 22 days paid time off in first year of hire, 403(b) and FSA plans.


East Hampton, NY, USA

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