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Office & Gallery Coordinator
Office & Gallery Coordinator
Post Date: 26 Sep 2022


The Role:

The purpose of this role is to proactively develop the reception area to create a professional and efficient environment for Christie’s clients visiting the Belgian office in Brussels.

The role will deliver high levels of customer service both internally and externally alongside delivering administrative support in various fields. He/she will also be responsible for project planning viewings, exhibitions, tours and partnerships in collaboration with the Brussels team as well as the relevant Specialist teams, Operations and Security whilst ensuring the client experience is of the highest standard.

In addition the role will provide support to the Luxury Cluster (Jewels, Watches, Handbags, Wine), dealing with vendor’s and buyer’s requests and issues.

Specific duties & responsibilities will include but are not limited to:

Reception and Administrative Support

  • Being the first point of contact for clients both on the telephone and receiving in person
  • Providing general information related to upcoming or past sales
  • Dealing with all incoming post and distribution, handle all outgoing post
  • Working on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas
  • Managing office supplies and placing orders  
  • Overseeing the shipping of sale property (producing proforma invoices) in accordance with the Management
  • Performing other duties as assigned by both the Director and the General Manager, Belgium
  • Proactively work on potential partnerships for events/exhibitions/lectures together with the Brussels team and coordinating the agenda
  • Ensuring the effective project management of all activity in the gallery and public spaces from install to de-install.
  • Managing administration and organization of events working within budgets provided
  • Coordinating and manage guest lists in conjunction with Client Development and Specialist teams.

Support to the Luxury Cluster (Jewels, Watches, Handbags, Wine) :

  • Screening all vendor’s enquiries
  • Being the main contact for these departments in Belgium

The Candidate

  • Well presented with excellent interpersonal skills and a positive outlook
  • A helpful and approachable manner
  • Superior written and spoken communication skills
  • Strong organizational skills
  • Excellent telephone manner and very strong client service skills
  • Ability to work under pressure
  • Flexible team player with a pro-active approach
  • Passion for art and the luxury markets
  • Ability to multi-task, manage workload and prioritise
  • Fully conversant with Microsoft Office
  • Ability to work with discretion when dealing with highly confidential information
  • Detail oriented personality with particular attention to style, format and accuracy
  • Ability to learn Christie’s systems including the client and object system (COS)
  • Fluent knowledge of French, Flemish and English, both written & spoken

Closing Date: 13th October 2022


Brussels, Belgium

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