Description

Mickalene Thomas Studio is seeking an Office Manager to support administrative and day-to-day operations across the studio. This role is responsible for maintaining and coordinating internal processes, supporting operational efficiency, and ensuring that all activities reflect positively on the studio. The Office Manager will report directly to Mickalene Thomas and the Director and will serve as a key resource for all staff, contributing to a positive, respectful, and well-functioning studio environment.

Your role:

·     Support Mickalene Thomas in maintaining studio operations, policies, and administrative procedures.

·     Manage day-to-day administrative and clerical functions, including answering phone calls, responding to emails, and handling correspondence.

·     Oversee daily office operations, including scheduling, supply management, vendor coordination, and general studio maintenance.

·     Maintain office supplies and ensure the studio is properly stocked and organized.

·     Organize and coordinate meetings, studio visits, and appointments.

·     Serve as a central point of contact for internal communications and scheduling, ensuring effective team coordination and collaboration.

·     Assist with shipping and receiving as needed, including coordination with vendors and carriers.

·     Monitor, track, and report on office expenses, supply inventory, and administrative budgets.

·     Plan and coordinate team-building activities, employee appreciation initiatives, and community engagement events.

·     Ensure compliance with safety protocols, human resources policies, and operational standards.

·     Coordinate and manage travel arrangements for staff members, including bookings and itineraries.

What excites us about you:

• You are highly motivated, well-organized, and take initiative with minimal supervision.
• You thrive in fast-paced environments with a high level of ambiguity and are comfortable working independently and setting priorities.
• You approach all tasks with care and humility, view no responsibility as too small, and demonstrate a genuine interest in the arts.
• You are a proactive problem solver and confident communicator who brings an optimistic, high-energy approach to your work.
• You possess exceptional organizational skills and demonstrate meticulous attention to detail.
• You communicate clearly, concisely, and empathetically, with the ability to adapt your communication style—particularly in written correspondence.
• You have experience handling sensitive and confidential information with discretion and professionalism.

Skills/Qualifications:

• Proven experience as an Office Manager or in a comparable administrative or operational leadership role, with a demonstrated ability to maintain efficient and well-organized operations.
• Experience problem-solving and supporting teams within creative or arts-focused environments.
• Strong track record of managing complex schedules and coordinating multiple projects in deadline-driven settings.
• Demonstrated ability to independently manage workloads, prioritize tasks, and meet deadlines with minimal supervision.
• Willingness and adaptability to learn new tools, systems, and responsibilities as the role evolves.
• Proficiency in Google Workspace (GSuite), Microsoft Office, and familiarity with social media platforms.

How to apply

To apply, please send a cover letter detailing your experience and interest in the position, along with your resume, to [email protected]. Please include your name and Office Manager in the subject line and combine both documents into a single PDF file. Thank you

Application Deadline

01/18/2026