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PERSONAL ASSISTANT
PERSONAL ASSISTANT
Studio Olafur Eliasson
Post Date: 03 Jul 2023

JOB OVERVIEW

Beginning of the contract: asap
Employment: min. 30h – 40h per week
Where: Berlin
Deadline to apply: Friday, 28.07.2023

Job Description:

We are looking for a person with strong organisational, interpersonal, and communication skills to join the team at the Studio of artist Olafur Eliasson in Berlin. As PA to Sebastian Behmann, Head of Design, at Studio Olafur Eliasson and founding partner at Studio Other Spaces, you will provide full support in day-to-day work, working across the Design and Studio teams.

In close dialogue with the Head of Design, you will:

• Offer proactive and responsive diary management, arrange meetings, and prepare agendas

o Scheduling and preparing external and internal meetings

o Scheduling and preparing talks and presentations

o Creating travel itineraries

• Develop a language with the Head of Design for external communication with high-level clients

o Keep track of and respond to emails

o Write emails and letters at a highly professional level

• Act as liaison and support for the Design teams and senior management of Studio Olafur Eliasson and Studio

Other Spaces

• Organise and participate in (short term) trips, 2–3 times a month

• Prioritise effectively and fulfil tasks at a high standard, with a sensitive understanding of art and architectural contexts

• Assist with administrative task (e.g. travel paperwork, filing documents)

• Assist in preparing project presentations

Your skills and qualities:

• Diligent, open-minded, and professional

• A clear communicator, detail-oriented, with a high level of accuracy

• Fluency in English and proficiency in German is required

• Graphic design skills and basic knowledge of layout software

• Experience and interest in social media

• A good understanding of art and architecture

• Capable of operating at a fast pace on many parallel and/or overlapping projects

• Able to engage confidently with external stakeholders at all levels, from the visual arts and cultural sectors to government entities, businesses, and NGOs

• Skills in communication with internal departments, external consultants, and clients

• Flexible with the evolving needs of the Head of Design and the Studio

• On a personal level, you have a proactive and collaborative approach, excellent interpersonal skills, and cultural awareness

• At least two years of experience in assisting at an executive level in the cultural sector

The Studio team consists of specialised technicians, architects, artists, art historians, cooks, and administrators. We work with Eliasson to experiment, develop, and install artworks, projects, and exhibitions as well as to communicate and contextualise his work. We’re a fast-paced team that understands the importance of slow, in-depth work. We hire highly skilled team-players, and we value creative thinkers and doers with a passion for art. 

Studio Other Spaces, founded by artist Olafur Eliasson and architect Sebastian Behmann in Berlin in 2014, is an international office for art and architecture. In pursuing an experiment-based approach to the production of space, SOS seeks to expand the practice of architecture and focuses on interdisciplinary and experimental building projects and works in public space. SOS has its origins in the multidisciplinary projects undertaken at Studio Olafur Eliasson – such as Fjordenhus in Vejle, Denmark, and the facades of Harpa Reykjavik Concert Hall and Conference Centre in Iceland.

All nationalities are encouraged to apply. Studio Olafur Eliasson/ Studio Other Spaces is committed to an inclusive employment policy in all areas of the Studio, with an explicit focus on increasing the ethnic, socio-economic, and gender diversity of the Studio.

For information about Studio building accessibility, please consult the section ‘work-space accessibility here.

Applicants from non-EU/Schengen countries applying for the job position are required to obtain the necessary residency permits and work visas in Germany; we can offer assistance in this process.

We look forward to receiving your online application (cover letter, CV and one reference). Please indicate within your application your earliest possible entry date and your salary expectation. Please send your application no later than

Friday, 28th July 2023 to : [email protected]

JOB DETAILS

Location
Berlin, germany
Fields

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