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Personal Assistant
Personal Assistant
Ivko Law Group
Post Date: 08 Jul 2023

JOB OVERVIEW

Company Overview:

Ivko Law Group is a New York-based law firm established in 2018. Our firm specializes in providing legal services to clients in the art, entertainment, lifestyle, and emerging technology industries. Led by award-winning attorney Polina Ivko, we have a strong track record of helping visionaries navigate legal challenges and support their ambitions from inception to fruition. With our extensive expertise in intellectual property, corporate law, and related areas, we are dedicated to empowering artists and creative entrepreneurs in an ever-evolving and fast-paced world.

Job Description:

We are seeking a Part-Time Personal Assistant to provide essential support to the Managing Partner of Ivko Law Group. In this role, you will be responsible for managing logistics, facilitating effective communication, and assisting with various personal and administrative tasks. This is an entry to mid-level opportunity for an ambitious and self-driven professional with a passion for art, film, music, emerging technologies, and/or the law.

Primary Responsibilities:

– Coordinate and support the Managing Partner’s external schedule, ensuring efficient calendar management.

– Field calls and emails directed to the Managing Partner and the firm.

– Assist in arranging internal and external meetings, including booking spaces, preparing materials, and coordinating attendees.

– Manage general administration and supplies, coordinating property maintenance as necessary.

– Demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters.

– Proactively identify and address potential issues to contribute to a smooth workflow.

– Assist in organizing and preparing presentations, meeting materials, social media content, and website updates.

– Familiarize yourself with the internal dynamics of the firm, including its culture and operations.

– Gain an understanding of the industries the law firm services, including trends and competitors, to support the firm’s strategic initiatives.

– Take meeting notes, document discussions, and ensure follow-up actions are implemented.

– Contribute to various content initiatives, research tasks, and projects (both internal and external).

– Collaborate effectively with other partners, associates, interns, and law clerks to support firm-wide programs and initiatives.

Minimum Requirements:

– College degree;

– 1-2 years of combined internship or work experience providing administrative support or similar roles (preferably in a legal or related field) is strongly desired;

– Proficiency in G-Suite;

– Familiarity with Clio (for law firms);

– Proficiency in Microsoft Office;

– Experience with Squarespace is a plus;

– Strong verbal and written communication skills, with the ability to interact comfortably with individuals of all kinds;

– Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment;

– Solutions-oriented mindset, with the ability to anticipate and resolve problems proactively;

– Impeccable attention to detail and a commitment to delivering highest quality of work;

– Confidence and enthusiasm coupled with humility and a willingness to learn; and

– Experience working with lawyers, galleries, auction houses, recording studios, production companies, or similar entities is a plus but not required.

Notes:

– Although most of the assignments will be performed remotely, this role requires in-person work in New York City on specific days agreed upon in advance (at least once a week usually).

– The schedule is flexible, but the candidate is expected to be available and able to multitask due to the nature of the role.

– Employment is contingent upon passing a background check and providing professional references.

– There are opportunities for mentorship, professional development, and advancement within the firm, as we are experiencing rapid growth.

Expected Compensation: The hourly rate for this position is in the range of $20-30 per hour, based on relevant skills, training, experience, and education.

Please submit your resume and a cover letter detailing your qualifications and why you are interested in this position. The cover letter should also include information about your availability, why you believe you are a good fit for this role, and you motivation for pursuing this opportunity. You are also strongly encouraged to share how you plan to allocate your remaining time, taking into consideration any other commitments such as additional jobs or family responsibilities.

JOB DETAILS

Location
New York, NY
Fields

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