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Personal Assistant To Directors
Personal Assistant To Directors
Drift
Post Date: 25 Jul 2021

JOB OVERVIEW

Profile

  • 32-40 hours a week.
  • Appropriate educational background at minimum HBO level.
  • At least 5 years of relevant work experience.

As a personal assistant (PA) you will provide support to the artists, helping them to make the best use of their time by dealing with secretarial and administrative tasks.

Responsibilities include:

  • organizing and maintaining diaries and making appointments;
  • dealing with incoming email, making a pre-selection and helping with follow-ups, sometimes corresponding on behalf of the artists;
  • screening phone calls, enquiries and requests, and handling them when appropriate;
  • being a host for the studio, meeting and greeting visitors;
  • arranging travel, visas and accommodation, and dealing with expenses and receipts
  • carrying out background research and presenting findings;
  • ensuring the artists are well-prepared for meetings;
  • office management tasks, such as: devising and maintaining office systems, including data
  • management, filing and computer hardware and software management;
  • social network maintenance
  • booking business and private events
  • social engagement management
  • lunch preparation
  • private financial administration
  • keep the founders up to date on important worldwide events

The PA acts within our office team of the Managing Director Operations, HR & studio manager, Head of Communication, Director Future Projects and the Financial Controller. The PA reports directly to the artists and indirectly to the Managing Director Operations.

Required skills and characteristics

  • Accurate and structured worker
  • Independent, organized and a good planner
  • Very good social and communicational skills, being able to communicate with high level and high
  • demand clients and contacts
  • Excellent knowledge of office software such as Word, Outlook and Excel.
  • Knowledge of Photoshop, Illustrator and Indesign is a plus
  • Perfect command of the English and Dutch language in word and writing
  • Other language skills are appreciated
  • Discreet and confidential
  • Flexible working attitude
  • Comfortable in a dynamic, rapidly changing environment
  • Stress resistant
  • Knowledge of and interest in the international art world

Reacties

Indien je geïnteresseerd bent, stuur dan een motivatiebrief met CV, foto en referenties naar

Martino Bidotti, [email protected] Acquisitie voor het invullen van deze functie wordt niet op prijs gesteld.

JOB DETAILS

Location
Amsterdam, North Holland

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