fbpx
tag Sign Up for our Newsletter
Site Logo
Don’t miss out on the art world’s most entertaining newsletter - every Friday. And career news every Tuesday.
Become a members
Private Sales Coordinator, Post-War & Contemporary Art
Private Sales Coordinator, Post-War & Contemporary Art
Christie's
Post Date: 04 May 2024

JOB OVERVIEW

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this over 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Respect, Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

The Role

The Private Sales Coordinator oversees the entire administrative process for Private Sales transactions in the Americas within the Post-War & Contemporary Art department. The duties are varied, and may follow the cycle of the department’s annual auction schedule. Responsibilities include generating sale contracts and invoices, liaising with legal, insurance, shipping, and accounting departments as well as senior level staff to facilitate smooth private sale transactions and communication. This role reports directly to the Private Sales Business Manager, 20th and 21st Century Art and will receive supervision by the Private Sales Regional Managing Director, 20th and 21st Century Art.

Specific duties & responsibilities will include but are not limited to

Transactions & Logistics

  • Oversee the entire process of private sales transactions: arrange property pick-up, ensure appropriate security arrangements as needed; generate contracts, invoices and other relevant documentation; liaise with private sale service center, legal, insurance, client accounting, and shipping.
  • Coordinate scheduling of inbound and outbound shipping with Operations and Art Transport; track the receipt, registration and dispersal of works of art; coordinate all temporary releases from a paperwork and processes perspective.
  • Organize private sale viewings for clients, liaising with specialists, gallery operations, art handlers and client services team to ensure exceptional client experience.
  • Send out fact sheets and artwork information for purposes of offering, as needed (working with the Private Sales Specialists)
  • Coordinate logistics for all Private Sale hangs during New York auction weeks, as well as all PWC Private Selling exhibitions in the Americas

Data/Financials

  • Maintain and consistently update the Private Sales Runner with detailed information including, but not limited to, itemized charges and costs, contract dates, net to vendor, introductory commission deals, client information, and work’s locations. Prepare Runner ahead of weekly reviews.
  • Supporting the Private Sales Business Team, coordinate complex and international financial deals; prepare deals for approval and sign off by Americas Business Team as appropriate; draft consignment contracts and coordinate amendments with the Legal team; complete invoice request forms and other documents necessary for invoicing.
  • Oversee tracking of payments of sold works, collection of paid works, remittance to sellers, and track extended payment terms for Private Sale works.

Communication

  • Be an ambassador of Private Sales for the wider PWC cluster; possess detailed knowledge of the correct principles and processes within Christie’s Private Sales; answer questions regarding private sales processes and transactions for business-getters and clients.
  • Work closely, efficiently and effectively with other specialist and client advisory departments, including international and regional offices, external organizations, individuals and institutions.
  • Manage expectations for the client directly or for the client’s specialist contact by following up on consignments in tandem with Private Sale Specialists.
  • Keep consigning colleagues informed of all stages of the private sales process from pick up to settlements including estimate updates, contract extensions, payment terms, charges, and shipment.
  • Partner with the EMEA PWC Private Sales Coordinator to streamline best practices and stay updated on the global PWC Private Sales inventory
  • Prepare Private Sale slides for weekly PWC Private Sales Global meetings.

Due Diligence & Risk

  • Oversee due diligence and escalate issues as they arise.
  • Work with the Private Sales Catalogers to ensure that all incoming and outgoing works of art have condition reports and that due diligence checks are carried out by relevant specialists and cataloguers
  • Understand and enforce the private sales process and procedures that are in place to mitigate Christie’s corporate risk, such as collecting KYC and flagging anti-money laundering protections.

The Candidate

  • Bachelor’s degree preferred, and a minimum of 1 year relevant work experience in auction, gallery or similar environment
  • Strong Project management skills including ability to multi-task, prioritize, and manage multiple processes
  • Ability to work well in a fast-paced environment, while maintaining a professional demeanor and remain calm in stressful situations;
  • Meticulous attention to detail and strong follow-up skills
  • Exceptional client service skills including superior verbal and written communication skills
  • Demonstrated ability to work collaboratively with multiple functional teams
  • Demonstrated ability to work independently and as part of a team
  • A passion for the art world, and knowledge or interest in learning auction process.
  • Strong knowledge of Microsoft Word, Excel, and PowerPoint
  • Strong knowledge, or ability to learn, Christie’s systems, such as JDE, COS, and Canvas

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Close Date: May 6, 2024

  • Posted salary range does not include discretionary bonus compensation and overtime pay.

Compensation Range

Salary: $55,000.00 – $57,000.00

Latest Careers Articles

How Art Girls Recover From A Bad Day At Work
How Art Girls Recover From A Bad Day At Work
An Arty Guide to the Perfect After-Work Moment
An Arty Guide to the Perfect After-Work Moment
A Surreal Oasis: Inside Jacquemus' New Parisian Dream Office
A Surreal Oasis: Inside Jacquemus' New Parisian Dream Office
Great Words to Use in Your CV
Great Words to Use in Your CV