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Post Date: 02 Aug 2021



Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Synonymous with innovation, Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.


The Registrar is a central link between specialist departments and property handlers ensuring that property movement is swift, safe and timely. The Registrar is an integral part of the inventory process and the movement of client property within the building and outside the building. The successful candidate will have the ability to condition and receive into inventory a wide array of works of art including various types of paintings, furniture and decorative arts.


  • Condition, receive and tag incoming property
  • Record  and/or verify  condition and accuracy of important descriptive information, such as, piece count
  • Maintain the integrity of the Operational procedures and comply with Risk Management/ Security Department requirements
  • Coordinate safe and efficient property movement throughout the building
  • Act as communication liaison between specialist departments and property handlers
  • Conduct physical inventories and regular stock checks  
  • Reconcile stock checks, physical Inventory and inventory management databases
  • Coordinate bi-annual aged inventory reviews with specialist departments
  • Support dock supervisor on an as needed to accept inbound deliveries and schedule third party shipper
  • Travel as needed to condition, tag and oversee the receiving process remotely
  • Verifying and ensuring accuracy on all necessary paperwork, and communicating with appropriate colleagues for any discrepancies, while properly maintaining this paperwork for audit purposes


  • Bachelor’s degree
  • 2-3  years Registrar/collections management experience a plus
  • General overall knowledge of the fine and decorative arts
  • Excellent attention to detail
  • A team player who works with other colleagues to complete tasks and activities
  • Strong communication skills with the ability to interact with a wide range of people
  • Superior organizational skills with the ability to prioritize multiple tasks with speed and efficiency
  • Excellent time management skills in a fast paced environment
  • Flexibility to work overtime and weekend hours when necessary

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.


New York, USA

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