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Registrar – Shanghai
Registrar - Shanghai
Almine Rech
Post Date: 24 Nov 2023


Almine Rech is an international Art Gallery with locations in Paris, Brussels, London, New York, Shanghai, Monaco (offices) representing modern and contemporary artists.

Almine Rech is currently looking for a Registrar based in Shangai.

Main responsibilities

  • Inventory Control and Logistics: organization and execution of all international (extra-European) logistics including insurance, packing, customs, transportation, storage, installation, and dismantling relating to consignments, loans, sales, art fairs, and gallery exhibitions,
  • Exhibitions and Arts Fairs: Lead efforts and involved with the shipment, installation, maintenance, and dismantling for all art fairs, gallery exhibitions, private viewings, and other special projects as required,
  • Facilities and Vendor Management: Oversee and direct maintenance of gallery premises and mechanicals, including control of associated suppliers, vendors, and contracts,
  • Exhibition logistics: Organizing the productions, packings, shipping, mountings of the gallery Important skills to do retro planning.


Additional Responsibilities

  • Coordination of all logistical needs between artist, artist’s studio, partner ARG galleries, consignors, buyers, and third-party suppliers (eg: framers, production, shipping agents, etc),
  • Maintain high standards in collection storage, maintenance, conservation and insurance, including loans and acquisitions Coordinate exhibitions, produce scenographic elements, manage freelance teams,
  • Manage stock: annual inventory, update database, respect conservation rules, manage pick-up and delivery orders,
  • Manage costs related to the entire operation: tools, external art handlers, transport, packaging, framing,
  • Manage the movement of works: pick-ups and deliveries to the gallery and supervise them in our external storage locations,
  • Organize national and international shipping,
  • Carrying out condition reports. Follow up on restorations,
  • Manage all documents related to the proper management of the library: loan contracts, consignments, condition reports, restoration reports, insurance certificates, pick-up and delivery slips,
  • Follow up and carry out maintenance work on the buildings (Coordinate repairs and workers’ efforts as needed and liaise with installation suppliers, alarm system, ventilation, locksmith, cleaners, etc.).



  • Desired experience in a gallery or museum,
  • Responsiveness, autonomy and versatility,
  • Sense of initiative and service,
  • Rigor, pragmatism and efficiency,
  • Enthusiasm, interest in the arts,
  • Ability to manage the gallery assistant and external art handlers,
  • Knowledge: import-export customs, preventive conservation, insurance of works, loan contracts/leaves and all documents related to logistics (list of works, list of parcels, proof of delivery, retro planning…),
  • Knowledge of software: Artlogic, Sketchup, Microsoft office suite, Apple environment, Gmail,
  • Fluent in English and Chinese.

Start date

  • As soon as possible 


Shanghai, China

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