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Sale Coordinator, Asian Art
Sale Coordinator, Asian Art
Post Date: 21 Feb 2023


Bonhams is looking for Sale Coordinator to join the Asian Art Team based in London.

About Bonhams

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong, and we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

About the Role

The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

About the Department

Our employees are passionate about their work, and we pride ourselves on a bespoke approach that aims to make every client feel important. You will be joining a busy, active department which works closely together as a team, engaging with clients on a day-to-day basis and providing specialist and administrative services in an efficient and personal manner. You will also on occasion be engaging with our global team of Asian Art specialists regarding valuations, consignments and sales.

Key Tasks and Responsibilities

  • You will be the department’s experienced user of Auctioneer 3 (A3), Bonhams’ bespoke Auction Management System and primary business tool.
  • You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
  • You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
  • You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
  • You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
  • You will support your Department with preparing valuations, condition reports and condition photography as required.
  • As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.

Skills & Attributes

  • Strong time management and organisational ability
  • Excellent communication in all modes with both internal and external stakeholders
  • Ability to manage workflow and priorities in a fast-moving environment
  • A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
  • 1-2 years in an administrative position (not necessarily from an auction background)
  • Fluent Mandarin speaker preferable

Bonhams Benefits

* 28 days annual leave (including bank holidays) increasing to 33 with service.

* Private Health Care

* Life Assurance

* Health & Wellbeing Assistance Program

* Enhanced Family Friendly Policies

* Learning and Training Assistance Program

* Annual Travel Season Ticket Loan

* Cycle to Work Scheme

If you wish to apply, please send your CV and cover letter by the 1st March 2023 at midnight.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

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