Motivated, proactive and highly organised individual required to provide sales adminsitration support in the regional sales team in Asia. Duties predominantly relate to pre-sale administration (e.g. research, recording offers, database management etc).
To apply, please send your CV to [email protected] with the job title in the subject line. Please DO NOT apply through LinkedIn.
INDICATIVE RESPONSIBILITIES
Sales Administration
Draft formal client correspondence for artwork proposals, art fair and exhibition previews
- Create bespoke offer packs and PDFs with artwork details
- Translate artwork information as required
- Assist with the preparation of artwork information packs, invoices and catalogue mail outs including printing, collating, mailing, tracking in database, etc.
- Oversee the preparation of client lists such as call lists, offer lists, contact lists for events, email and catalogue mail-outs, and update information on database
- Assist with management and maintenance of client database
- Assist with client and artwork research as instructed
- Act as the point of contact for clients by phone, email and in person as required
- Inform all relevant departments of transactions (e.g. Finance, Registrars)
- Organise the hang of artworks for client viewings, communicating and liaising with internal staff (warehouse/technical) and external companies to ensure the hang is executed
- Assist and support in maintaining good-working relationships with new and existing clients acting as the point of contact for clients by phone, email and in person as required
- Manage all travel bookings and assist with quarterly submissions ensuring budget is not exceeded and company guidelines are adhered to
- Attend internal meetings (Sales and Admin) meetings and minute as required
- Work at gallery’s exhibition openings and external events
- Ad hoc duties as assigned and appropriate
Only applicants who are selected for an interview will be contacted. If you have not been contacted within 10 days of your application, please assume you have not been successful on this occasion.
