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Studios Assistant
Studios Assistant
Frieze
Post Date: 01 Apr 2024

JOB OVERVIEW

About Frieze

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul (launching September 2022) and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture.

In addition, we’ve just launched No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

Key Responsibilities and Accountabilities

  • Support the Studios team with ad-hoc research and administrative duties
  • Check progress of projects, keeping track of timelines and deadlines and ensuring everyone’s calendar is up to date
  • Maintain internal databases to ensure that projects and client information is up to date and easily accessible for the team
  • Assist the Producers with paperwork and logistics for film shoots
  • Liaise with the Partnerships and Sales teams for video assets and materials
  • Assist in the coordination of photoshoots for Frieze Week magazine
  • Process and file invoices, set up new vendors in the system, assist with credit card reconciliation
  • Organise travel and accommodation for Studios and talents as required
  • Regularly update budgets, keeping track of receipts and expenses
  • Arrange meetings internally and externally
  • Assist with event production during the fairs

Please note: International travel to Frieze fairs may be required and working hours during the fair can fall outside the usual office hours of 10am–6pm.

Knowledge and Experience:

  • Proven experience in project delivery, both at physical events and digitally
  • Administrative support experience required
  • Proven ability to multitask many different responsibilities and collaborate with a wide range of teams, while maintaining a keen eye for details

Desirable:

  • An interest in Art and Culture

Skills and Abilities:

  • Excellent attention to detail
  • Very organised
  • Proficiency in Microsoft Office, in particular Excel and PowerPoint
  • Ability to work independently and show initiative
  • Ability to efficiently prioritise tasks in a high-pressure environment

Desirable:

  • Familiarity with Mac OS
  • Familiarity with marketing platforms, eg Mailchimp.

Our Diversity & Inclusion Statement

 

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

JOB DETAILS

Location
London Area, United Kingdom

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