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Temporary Operations Project Coordinator
Temporary Operations Project Coordinator
Post Date: 09 Feb 2024


New York

The primary focus of the role is to ensure that sold and unsold items of artwork (referred to as ‘aged property’) is managed and moved through the business; excess property is managed down to the necessary minimum, and the data accuracy of on-site property is controlled. The Operations Project Coordinator will arrange outbound shipments for returning property to owners, as well as providing regular reporting, best practice and process for property counts. Overall, the role will ensure there is a proactive approach to managing historic and post-sale inventory in alignment with the global processes. We anticipate the assignment to be up to 6 months, subject to business need.

Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all of the qualifications.

Duties and Responsibilities

  • Reconcile historic Phillips stock to provide accurate inventory reporting of aged property
  • Conduct proactive client outreach to arrange the shipping and/or collection of historic lots
  • Prepare shipping estimates and manage end-to-end logistics for outbound property
  • Liaise with key stakeholders across the business to ensure the timely and accurate removal of property
  • Engage third-party suppliers to discuss inventory management and movement of sold property
  • Partner with auction departments and logistics teams to proactively identify opportunities for inventory management and reduction
  • Track all costs associated with property movement
  • Provide feedback to Logistics Director on roadblocks/issues in managing inventory; escalate as necessary
  • Manage and coordinate large, consolidated shipments for both air and ocean transfers

Professional Skills and Experience

  • Good experience dealing with project coordination
  • Good experience in a client-facing role
  • Experience with MS Office Suite and Outlook, required

Personal Attributes

  • Strong, positive interpersonal and communication skills (written and verbal) with the ability to work professionally and responsibly with clients and all areas within the business
  • Ability to work towards deadlines
  • Excellent service standards including the speed of response and the ability to perform various shipping related functions
  • Excellent time and resource management skills with the ability to multi-task and work autonomously in a team based environment
  • Ability to understand and work with financial resources
  • Excellent client-relations and customer service skills including confidence, tact and diplomacy
  • Ability to handle confidential information discreetly and responsibly
  • Excellent project management skills

Working Conditions

  • Work will be a combination of remote and onsite at our Long Island City Warehouse  


Additional Info

  • The hourly pay range for the role is $18.27-19.23 per hour.

Please submit your resume and cover letter to [email protected]. Please use the subject header “Operations Project Coordinator”.

Please be advised: due to the high volume of applicants, we are only able to contact those candidates whose skills and backgrounds best fit the needs of the open position.

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